This article is all about NEMIS Portal in Kenya, what it is all about, how to register and log in to the platform. I will also share with you how to go about performing the different functions on the platform.
What is NEMIS?
When the government of Kenya changed the education system to 2-6-3-3-3, they also launched NEMIS Portal.
NEMIS, the National Education Management System, is a web-based data management tool that collects and reports information about educational institutions. It also tracks learners’ performance and teaching staff to improve efficiency, and it provides a ground for effective management.
All the stakeholders use NEMIS in the education sector like The Ministry of Education, Kenya Primary School Head Teachers Association, the National Treasury, Kenya Secondary School Heads Association, Learners across Kenya, Kenya Private Schools Association, The Kenya National Examinations Council, Teachers, TSC, Parents or guardians, ICT professionals, and other development partners.
How do I register on NEMIS Portal?
To register on NEMIS Portal.
- Visit Nemis Website (better do this on a computer)
- Click on Register (if new) on the left of the page and fill the form on the next page.
- You will be required to provide your Organization (Ministry of Education, KNEC, TSC, KICD, KEMI, CEMASTEA, ICTA), User Name, Sur-Name, Other Name, Gender, ID Number, Job Title, E-mail, Mobile Phone, and your New Password.
- Click Save
- A confirmation message will be shown if successful, and it will inform you to wait for your supervisor to activate your account.
If you are a school head, you cannot use this process. Rather, your access is through the Sub County Directors of Education or the County Director of Education.
NEMIS Portal login
Here is how you can log in
Visit NEMIS Portal:
Scroll down and click on Login. You will be prompted to log in with your username, password, and NEMIS pin shown in the confirmation message when you register. The NEMIS portal is now open!
NEMIS Portal Modules
Within the NEMIS portal are four key modules and their sub-modules. The respective functions of the modules, as well as details of those that you can find within them, are as described in the following paragraphs below:
This module captures the registration and physical aspects of an institution. It achieves this through its six sub-modules, as listed below.
Institutions Registration: This module helps users register an institution with the Ministry. You can use it whether they are registering an existing school or a new one.
School infrastructure: It monitors the inventory of equipment and fixed assets of the different schools.
School Utility: Captures the utility’s name and a brief description of what type it is.
Co- Curricula: Captures the co-curricular activities in an institution per academic year and the highest level achieved.
Teaching and learning material: Records and stores course materials as well as supplementary materials for students.
Emergency reporting: The NEMIS portal enables the school administration to collect data on any disaster that affects the facility.
This module captures every detail starting from a learner’s enrollment, their performance and progression in the education system, and their transition from one level to another. The learner module has five sub-modules as follows:
Unique Personal Identifier: This module enables the learner to input a birth certificate, ID number, or Alien number, where the system will auto-generate a UPI.
Learner Registration: Captures contact details of the learner.
Student mobility: Captures the learner’s details, mobility type, discharging institution, and the new institution.
Performance Progression: Captures performance details of each learner after completion of a specific level, e.g., Primary, Secondary, etc.
Learner Talent: Captures details on learner’s talents.
This module captures all of the information for people that work in the education sector. The module has five parts that have information about appointments and mobility.
Teachers and Non-teaching staff registration Module: This interface captures an institution’s teachers’ and non-teaching staff’s details.
Teacher Mobility: This interface captures transfers of teachers from one institution to the other. It also displays the transfer history of a teacher.
Teaching areas: This Interface captures subjects/units a teacher is teaching in an institution.
Study Areas: This interface captures areas a teacher is trained on.
Teachers’ responsibilities: This interface captures duties assigned to a teacher within an institution.
The finance module helps track income and expenditure in all institutions through its five submodules.
Fees: This interface captures the fee amount of an institution with all the approved fee items.
Capitation: This interface sets up the capitation to be disbursed to public Primary and Secondary schools in a given term within a calendar year.
Income Returns: This interface captures all amounts received by the institution within a given in a year.
Development Fund: It interface captures projects funded in an institution within a given financial year.
Expenditure Returns: This interface captures the actual amount spent, milestones achieved, and the percentage completed in a project.
This interface lets you change the password when you forget it.
The reports interface on this portal allows the user to generate specific reports related to their mandate. This interface will export data for advanced analysis in a prescribed format (excel).