GHRIS Payslip 2021 Online Login and Download

This article is about GHRIS Online Payslip Registration and Download in 2021. This is the most comprehensive guide to the GHRIS Payslip Online Portal in Kenya 2021. Whether you are looking to register on the platform or download your payslip online, this guide will help you through each step involved while navigating

Government employees can now view and download their government payslips from the GHRIS Online Payslip platform.

What is GHRIS?

GHRIS is a Human Resource Information System developed by the Kenyan Government that addresses a human resource system for government employees. GHRIS online portal stands for Government Human Resource Information System.

This is the go-to place where all GOK employees from different ministries, defense, and others access and download their payslips online.

The Government Human Resource Information System (GHRIS) is an initiative by the Kenyan Government to address all its Human Resource needs.

The GHRIS Online Payslip portal allows civil servants to view and download their payslips online. The portal is designed in-house by the Government and may be accessed by individual employees to view and update their profiles and HR practitioners in MDAs.

In addition to the above, the following organizations also use the system for various decision-making functions:

  • Ministry of Finance – To establish statistics and Personnel Emolument (PE) budgeting.
  • The Public Service Commission – For selections and recruitment purposes
  • Ministry of State for Public Service – For Human Resource Management, Development, Monitoring, and Evaluation.

TIP: To get the most out of the GHRIS portal, we recommend using Internet Explorer version 7 and above. 

www.ghris.coke payslip online registration 2021

The following guide will show take you through the GHRIS Payslip 2021 Online Registration.

The system has already been integrated with other existing systems like IFMIS, G-Pay, IRMIS, and IPPD. Users of GHRIS are Government MDAs, Employees, and the Public, who will benefit from a centralized, readily accessible, efficient, and transparent system.

Use the following steps for Ghris Payslip Login to access the system:

  1. Log into your preferred web browser (e.g., Internet Explorer, Mozilla Firefox, Google Chrome, and Safari) or click www.ghris.coke payslip to log indirectly.
  2. Click on the ‘New Employee’s button”.
  3. Next window, click on “First-time registration” to get to the new employee activation form.
  4. Fill out the form with your National ID or Passport Number, KRA Pin, and your name.

That is it. The registration process has just begun and will be over before you know it.

GHRIS online payslip download

To download your payslip, one needs to visits For first-time users, use the temporary password ‘welcome.’ You are required to change this temporary password to your preferred secret password upon successful login.

Upon successful login, a screen appears for first-time users to change their temporary password.

  • Enter your new secret password.
  • Retype your new secret password for confirmation. And click on the Save button.

Capturing & Updating Employee’s Details

Upon the successful change of the password, you will be taken back to the login screen and use the following steps to capture and update your details:

Note: After you have finished editing one menu. Click on the Save button to move on to the next item.

  • Click on the Basics Detail Tab and proceed to fill in all those dialogue boxes that the HRM system has not filled in.
  • Apart from your KRA PIN and Birth Certificate Number, any details you do not have, fill in N/A.
  • Click the Current duties Tab and fill in all the details; on the current duties dialogue box, state your responsibilities in paragraph form.
  • Provide all the Certificates you have, fill in your level of education, the examining body, duration, country of study, date enrolled, year of graduation, and most importantly, your certificate number.
  • Specify the jobs you did previously before you joined the service or got employed in the civil service.
  • If none, proceed to enter details of your current employment.
  • If you have ever been promoted, you should know that that is a detail that should fall under a separate record. Note: The system auto-orders the details you input; you can key them in any order.

Note: Provide correct information. The provision of the wrong report may lead to prosecution.

How to download your payslip on the GHRIS platform

It would help if you had an Updated profile before proceeding.


  • Before login, please check your email for verification.
  • Click on the verification link from your email to be redirected back to the GHRIS homepage.
  • Log in to the GHRIS web portal with your USER ID and Password, which you used for the registration form.
  • After a successful Login, you will see everything you need.
  • If you forget your login system’s password, click “Forget Your Password” and fill the required form.

How to log out on your GHRIS Online Payslip Registration Download Page

Click on the logout button to end your GHRIS web session to protect your privacy.

Anne Katana
I am from the Kenyan Coast and currently in Nairobi. I studied history, and now I do blogging for a living. I like to share my passion for Kenya and my experiences with other people in Kenya and abroad. So welcome to Nasonga (I am Moving).



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