Birth Certificate in Kenya: A Practical Guide

What is a birth certificate in Kenya?

A birth certificate is an official government record that captures a child’s birth details, including name (if known at registration), date and place of birth, and parentage. It is issued by the Civil Registration Department and serves as a primary identity document for many services.

What it includes

Most birth certificates list the child’s full name, date of birth, place of birth, and parent names. Some certificates also carry a registration number and the issuing authority.

Why it matters

A birth certificate is commonly required for school enrollment, applying for a national ID or passport, voter registration, scholarships, healthcare, and other services. It helps confirm age, nationality, and parental information.

Where to register a birth

In Kenya, births are registered with the Civil Registration Department, typically at county offices or Huduma Centres. Hospitals usually issue a birth notification or registration form that starts the process.

When to register

You should start the registration as soon as possible after birth, using the hospital birth notification, the parent’s details, and any requested information. Processing times vary by location.

Required documents

• Hospital birth notification or birth notification form
• Parents’ valid identification (ID cards or passports) or other acceptable IDs
• Names of the child (as you wish them to appear)
• Contact information for the family
• Any additional documents requested by the local registrar

Steps to obtain a birth certificate

1. Obtain the hospital birth notification for the baby.
2. Visit a Civil Registration Office or Huduma Centre with the required documents.
3. Fill out the birth registration form and submit the documents.
4. Pay any applicable fees and provide any additional information requested.
5. Wait for verification and processing; you will be issued the birth certificate or notified when it’s ready.
6. Collect the certificate in person or arrange for delivery if available.

Online options

Some counties offer online tracking or applications through Huduma Centres or the eCitizen platform. Check your local registrar’s guidance for current options.

Replacing a lost or damaged certificate

If a certificate is lost or damaged, visit the registrar with your ID and relevant details to request a replacement. You may need to provide proof of parental identity and the child’s details, and a small replacement fee may apply. Processing times vary by location.

Common questions

• Do I need to register a birth within a specific timeframe? Processing can vary; start as soon as possible after birth using the hospital notification.
• Can I apply for a birth certificate online? Some counties offer online tracking or applications; check local services.
• Do both parents need to be present? Requirements vary; bring both parents’ IDs if possible, but registrars can guide you on acceptable arrangements.